Coworker memory

A Coworker keeps short notes about what it learns as you work together: a preference, a decision, where it keeps its own data. It has these notes in mind at the start of every conversation, so you don't have to repeat yourself. They appear in the Memory section of the Coworker's details page.

Shared and private memories#

Every memory is one of two kinds:

• Shared. The Coworker keeps it in mind in everyone's conversations. Use these for how the team works, for example "Our fiscal year starts in July."
• Private. The Coworker keeps it in mind only in your conversations. Use these for what is personal to you, such as how you like answers formatted. Nobody else sees a private memory, including the Coworker's Supervisor and admins.

When the Coworker saves something about you, it saves it as a private memory. When it saves something about how it works for everyone, it saves a shared one.

What you see#

Open the Coworker's details page and find Memory. The section is collapsed until you open it.

• Everyone sees their own private memories, under What the Coworker remembers about you — only you see this.
• The Coworker's Supervisor and admins also see the shared memories, under Shared with everyone who talks to the Coworker, and their own private ones under Private — only you see these.

Each memory says who added it: Added by the Coworker's name, or Added by the name of the person who wrote it.

Add, edit or remove a memory#

1. Select Add a memory.
2. Supervisors and admins choose Visible to: Private — only you or Shared — everyone who talks to the Coworker's name. Everyone else adds private memories.
3. Type the note and select Save.

Select Edit on a memory to change its text, or Delete to remove it; deleting asks you to confirm. A memory can be up to 500 characters, and a Coworker can hold up to 50 shared memories and 50 private memories per person. If the limit is reached, remove one before adding another.

What the Coworker can change#

The Coworker can add memories, and it can edit or remove the ones it saved itself and the private memories of the person it is talking to. A shared memory that a person wrote or edited is the Supervisor's: the Coworker keeps it in mind but cannot change or remove it.

Coworkers awaiting approval#

A Coworker that is still awaiting approval has no Memory card and can't save memories, because nobody can chat with it until it is approved. A retired Coworker no longer saves or changes memories either.

Memory is not for secrets or documents#

Memories are short notes. Don't put passwords or other credentials in them. Longer reference material belongs in a Knowledge Base.